NAME

The name of the club shall be “JOY EXCLUSIVE GOLF CLUB”, hereafter referred to as the Club.

OBJECTIVES

To promote and encourage the game of golf, as well as a social atmosphere amongst the members of the Club.
To provide regular (at least once a month) golf games for the members of the Club.
To be the leading “EXCLUSIVE” private and roaming club, and to be an example for any other private, or roaming club, at any venue that the Club visits as a group.

COMMITTEE
The Committee shall be elected at the Annual General Meeting, and shall consist of a Chairman, Secretary, Club Captain, Treasurer and an Events Organizer.
All nominations for the Committee will be handed in at the AGM of each year.
The general management and control of the Club shall be vested in the Committee of the Club.
The Committee shall hold regular meetings (at least once a month) and at all meetings three members present shall form a quorum.
The Chairman, and in his absence the Secretary, shall chair the meeting. In the absence of both the Chairman and the Secretary, the members present shall appoint a Chairman for the meeting.
Any Committee member, who fails to attend three consecutive meetings without good reason, shall automatically vacate his seat.
The Committee shall have the power to fill a vacancy, temporary or otherwise, which may occur, amongst the members of the Club.
The Chairman shall be entitled to exercise a casting vote in addition to his ordinary vote, in the event of equality of voting on a question.
The committee shall hold office for one year.
SUB COMMITTEE
The Committee shall be empowered to appoint a Sub Committee if so required.
Any Sub Committee so appointed must contain at least one Committee member.
ANNUAL GENERAL MEETING
Annual General Meetings, of which 14 days’ notice shall be given, shall be held not later than the end of November of each year.
At any Annual General Meeting, 30 members having paid their current subscriptions in full, present and competent to vote, shall form a quorum.
Should a quorum not be present at any meeting no business shall be transacted, and the meeting shall be adjourned until the same time and day the following week, at which meeting those present shall be deemed to form a quorum.
Each member shall have one vote, which he/she must exercise in person. No proxies will be allowed.
Voting will be by the show of hands.
EXTRAORDINARY MEETING
The Committee may call an Extraordinary Meeting at any time it deems necessary and shall in any event be compelled to do so on receiving a request signed by not less than 31 members of the Club.
MINUTES
The Secretary shall keep full and correct administration records of all activities of the Club.
The Secretary shall keep minutes for all Committee Meetings, Annual General Meetings and Extraordinary Meetings of the Club.
INTERPRETATION OF RULES
In the event of any doubt or dispute regarding the correct interpretation of the rules of the Club, the matter shall be referred to the Committee, whose decision shall be final unless reversed by two thirds of the members present at the Annual General, or Extraordinary Meetings.
It is the responsibility of the Club Captain to ensure that all rules for the Club are adhered to.
FINANCE
All accounts shall be passed by the Committee and authorized by the Chairman before the Treasurer makes any payments.
All monies received by the Club shall be deposited into ABSA Bank, Alberton branch (branch code: 631-142) and account number 40-5342-8146, which is registered under the name of the Club.
Any of the Chairman and Treasurer will sign all cheques for payments due by the Club.
At the discretion of the Committee any surplus funds may be suitably invested, or spent amongst the members of the Club.
MEMBERSHIP
The Club shall consist of not more that 60 (sixty) members.
Male, female and junior members, not younger than sixteen (16) years old, will be eligible for membership to the Club.
Members are required to attend at least six (6) games per annum.
Members may not miss more than three (3) consecutive games without proper reason. Membership may be suspended at the discretion of the Committee to allow for active members to join from the waiting list.
The Committee will consider written exemption for breaching of these rules.
ELECTION OF CANDIDATES FOR MEMBERSHIP
A candidate must be proposed and seconded by two members of the Club.
A member can only propose and second two candidates per calendar year.
Before the application for membership will be considered by the Committee, the candidate must play at least three games with the Club, one of which must be with a Committee member.
The Committee reserves the right to reject any application at their discretion without stating any reason.
Application for membership shall be made on the prescribed form, which may be obtained from the Secretary.
A waiting list will be kept for all proposed and seconded members which will be used when the membership for the Club falls below the number of sixty (60).
The subscription fee will be due immediately after an application has been accepted to the Club. At the discretion of the committee, the fee may be proportioned for the remainder of that year if an application is accepted during the course of a year.
LIFE MEMBERSHIP
A member with at least three years full membership with the Club may apply for Life Membership.
The fee for Life Membership shall be 10 times the annual subscription.
VISITORS
All visitors, who wish to play golf with the Club, must be accompanied by a member of the Club
No visitor will be allowed to win any prizes or trophies at any games.
A member, who brings a visitor along to play with him/her, “MUST” explain these rules very carefully to avoid any misunderstandings at the prize-giving ceremony.
ANNUAL SUBSCRIPTION
The annual subscription for the Club will be R…. per member and R ……..for each additional family member.
The subscription fee will be reviewed annually.
Members over 65 years of age will pay half the subscribed fees for the year.
PAYMENT FOR SUBSCRIPTIONS
All subscriptions shall be payable in advance by the 1st of January of every year.
A member whose subscription is not paid within two months of the due date shall cease to be a member of the Club.
The Committee has the right to reinstate such a member once he/she has paid any arrears in full, plus a fine of R …….. -00.
Should a member request to resign from the Club, he/she must do so before 31st December of each year. Failing to do so, he or she shall be liable for the full subscription for the following year.
MONTHLY PLAYING FEES
The playing fee for each game will be R300 Per game. This fee will be reviewed annually when the program for the New Year has been established.
Members must settle their monthly playing fee “BEFORE” the game with the Treasurer.
ADDRESSES OF MEMBERS
All members shall keep the Secretary informed of any change of address.
The Secretary shall keep the address register updated and all notices sent by post will be deemed to have been duly delivered within 5 days of posting.
EXPULSION
The Committee may, when in its opinion found the conduct in or out of the Club has been improper or calculated to injure the good name of the Club by a member, revoke such membership, provided that at least two thirds of the Committee is of the opinion that it is in the best interest of the Club.
HANDICAPS
The Club Captain will be responsible for the handicapping of all the members of the Club.
The handicapping system used will be as per the S.A.G.A. rules.
Members of the JOY EXCLUSIVE GOLF CLUB will only use handicaps which are calculated by the Club Captain as per the S.A.G.A. rules.
Maximum handicaps for members of the Club will be:
(i) Male               30
(ii)Females         36
(iii) Visitors        18 (nonmembers of an affiliated club)
Should a visitor be a member of an affiliated club, he may use his handicap of his club.
The Club Captain has the right to check on any member to verify his/her handicap at an affiliated club.
ETIQUETTE
All members are required to know and understand the etiquette, and the rules of golf.
All members, candidate members and visitors must adhere to the proper dress code on and off the course.
All members, candidate members and visitors must adhere to the etiquette and local rules of the club where the golf game is being played at all times.
PRIZES
Only members are eligible to receive prizes and/or trophies at games.
Ladies will not have a separate prize giving they will be part of the normal prize giving.
Candidate members and visitors may only enter for games but will not be eligible for prizes and/or trophies.
A member, who brings a visitor along to play with him/her, “MUST” explain these rules very carefully to avoid any misunderstandings at the prize-giving ceremony.
WINDING UP
In the event of the winding up of the Club, whether voluntary or otherwise, monies or assets accrued shall be distributed evenly amongst all existing members of the Club.
AMENDMENTS
Amendments to the Constitution shall be in the possession of the Secretary, in writing, not less than 10 days before the date of any Annual General Meeting.
JOY EXCLUSIVE GOLF CLUB DRESS CODE
All members, candidate members and visitors are expected to dress properly, both on and off the golf course.
Spouses and boy/girlfriends are encouraged to attend games and prize-giving ceremonies but they must adhere to the dress code.
Dress for prize-giving ceremonies is smart casual, and in particular “NO” jeans, T-shirts, tracksuits or running shoes are allowed.
The JOY EXCLUSIVE GOLF CLUB (logo golf shirts for members of the Club) must be worn at all games, together with dark (black or navy) trousers or golf shorts. No string tie boxer type with or without pockets will be permitted.
If shorts are preferred, long socks of same color will be worn and maintained at the proper length. Alternatively predominantly short, white sports socks may also be worn.
Because the Club play games at different venues each month, it is important to adhere to the different club dress codes and local rules as well.
Heavy fines will be imposed and disciplinary action will be taken against those who transgress this code.
JOY EXCLUSIVE GOLF CLUB RULES
As part of its exclusivity, The Rules of Golf, as approved by The Royal and Ancient Golf Club of St. Andrews, Scotland and the United States Golf Association, including the Rules of Amateur Status, must be adhered to at all times by the members of the Club. A rulebook is available from the Club Captain.
There are forty (40) places booked for each game of the year. It is each player’s responsibility to book a game for each event with the Event’s Organizer. If a member has booked a place for him/herself and is unable to play for that event, it is their responsibility to cancel the game at least one (1) week before the date with the Event’s Organizer. Failing to do so will result that the member will be eligible for the game fee for that event.
A draw must be done for each game. The draw must be done in such a way that a low, mid and high handicap golfer plays together at each event. The draw should also allow players to rotate in such a way that during the course of the year each member of the Club had the opportunity to play with each other.
The competition for each game will be an Individual Better ball Stable ford (IPS) competition, unless a competition is being sponsored at a particular event and the sponsor requests a different format, depending on the number of prizes being sponsored.
Score cards must be filled in for each player. Scoring must be done accurately and players are encouraged to pick their balls up if no score can be obtained from the hole being played. Disqualification may result for incorrect or unsigned cards being handed in.
Score cards must be handed in immediately after the round is completed to give the scorecard controller for the event, enough time to do the necessary checks to speed up the prize-giving ceremony.
All members are requested to stay for the prize-giving ceremony. Failing to do so may result in a fine, which may be imposed at the next event. Should a member request to leave early for a valid reason, apology may be logged with a committee member.
The Club Captain will be responsible for the handicapping of all the members of the Club. The handicapping system used will be as per the S.A.G.A. rules.
Members of the JOY EXCLUSIVE GOLF CLUB will only use handicaps which are calculated by the Club Captain as per the S.A.G.A. rules.